Board Agenda - September 05, 2006

4. #3751, Closed circuit camera systems

Presenter: Richard Matkin

Purpose: A - Request decision - closure required

Time: No time limit

Description:

Bids for the following items were advertised, received, and opened by the Purchasing Services Department. The appropriate department has evaluated all bids and forwarded their recommendation to Purchasing Services to be reviewed for compliance with Educational Code 44.031 and School Board Policy.

This is a compliance bid that will establish approved vendors and pricing for the purchase of closed circuit camera system repairs on existing systems for all District locations. This is the first year of a renewable bid.

Security Systems Staff has reviewed this bid. Staff recommends awarding the vendors offering the lowest labor rates, since labor costs are the major part of the repair expense. H-Com International provided the lowest labor rates, an acceptable discount for repair parts, and has provided excellent service to the District. Flores Technical Services and Digital Security Solutions provided the next lowest labor rates and have a good long standing relationship with the District. Tab sheet available as an attachment.

Recommendation:

The Administration recommends that the bid for the purchase of Closed Circuit Camera Systems-Repairs/Additions be awarded to:
H-Com International - Primary Vendor
Flores Technical Services - Secondary Vendor
Digital Security Solutions - Secondary Vendor

Business Impact:

Estimated Value: $75,000.00.
Budget/Financial Implication: Repair Operating Budget.
Evaluation Criteria: Price; Vendor Reputation; Vendor's Experience with the District; Quality of Vendor's Service and Goods; Best Meets the Needs of the District.

Summary:

Appendix:

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