Board Agenda - August 07, 2007

7. #2007-044 Electric Motors-Bid Rejection

Presenter: Richard Matkin

Purpose: 

Time: No time limit

Description:

Bids for the following items were advertised, received, and opened by the Purchasing Services Department. The appropriate department has evaluated all proposals and forwarded their recommendation to the Purchasing Services Department to be reviewed for compliance with Educational Code 44.031 and School Board Policy.

This is a compliance bid that will establish approved vendors and pricing for the purchase of electric motors and repair services for the District. This is the first year of a renewable bid.

Bid notifications were sent to fifty-three vendors, and three were received. The Facility Services Bid Committee has reviewed this bid. The specifications requested that vendors supply and/or repair electric motors. During evaluation, it was determined that the three vendors that submitted bids would not provide an adequate level of service. There were twelve "No Bids" out of twenty-two specific brands of electric motors specified by the District. The repair portion of the bid also received "No Bids." Staff determined that it would be in the best interest of the District to reject all bids at this time. A new bid process will include the solicitation of more vendors.

Recommendation:

The Administration recommends that all bids for the purchase of electric motors be rejected.

Business Impact:

Estimated Value: $40,000.00
Budget/Financial Implication: Electrical & HVAC
Budgets Evaluation Criteria: Price; Vendor Reputation; Quality of Vendor's Service and Goods; Vendor's past relationship with the District; Lowest total long term cost to the District; Enables the District to comply with HUBS laws; Best Meets the Needs of the District.

Summary:

Appendix:

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