Board Agenda - August 07, 2007

3. #2007-029 Facility Services Management Support

Presenter: Richard Matkin

Purpose: 

Time: No time limit

Description:

Proposals for the following items were advertised, received, and opened by the Purchasing Services Department. The appropriate department has evaluated all proposals and forwarded their recommendation to the Purchasing Services Department to be reviewed for compliance with Educational Code 44.031 and School Board Policy.

This is a compliance proposal that will establish a contract and annual pricing for the management of all District repair and maintenance operations. The term of this contract is five years.

Staff has reviewed and evaluated the proposals based on cost, ability to provide requested services, performance record, and the firm's ability to meet the District's needs. Five proposals were received and the three best submittals were selected for final review. The evaluation criteria were weighted to value qualifications, experience, and ability to perform over cost.

Interviews were conducted, the finalists were ranked, and Diversified Maintenance Systems, Inc. was selected. Staff members from Diversified and the District reviewed the financial proposal and negotiated an annual budget that was fair and equitable. The annual budget offered by Diversified is the lowest proposal of the finalists. The budget offered is also lower than the amount for the last contract.

The Diversified contract mirrors the previous facility services management agreement and provides a 90-day out clause in the first year. Tab sheet is attached.

Recommendation:

The Administration recommends that Diversified Maintenance Systems, Inc. be the awarded provider of Facility Services Management Services for the District.

Business Impact:

Estimated Value: $970,296.00
Budget/Financial Implication: Operating Budget
Evaluation Criteria: Price; Vendor Reputation; Quality of Vendor's Service and Goods; Best Meets the Needs of the District.

Summary:

Appendix:

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