Board Agenda - August 01, 2006

4. #3748, AV equipment repair

Presenter: Richard Matkin

Purpose: A - Request decision - closure required

Time: No time limit

Description:

Bids for the following items were advertised, received, and opened by the Purchasing Services Department. The appropriate department has evaluated all bids and forwarded their recommendation to Purchasing Services to be reviewed for compliance with Education Code Section 44.031 and School Board Policy.

This bid establishes vendors that will be available to repair District-owned equipment. This is the first year of a renewable bid.

Staff recommends award to multiple repair companies: JL Systems, Quality Audio Visual, and ECI Video. Each of these vendors are qualified to perform repairs to various types of audio/visual and electronic equipment. They have all provided this service to the District for the past three years. No one vendor deals with all types of equipment so it is necessary to have the services of more than one vendor. The labor charges (by hour) also vary and reflect the different types of equipment involved.

Pickup and delivery of the equipment is free from all three awarded vendors.

Discount Electronic Repair and Admiral Communications are not recommended due to their pickup and delivery charge of $25 and $60 per trip, respectively. In addition, their base hourly labor charges for repairs are substantially more than that charged by the three other bidders.

Recommendation:

Staff recommends that this bid be awarded to the following vendors: ECI Video; JL Systems; Quality Audio Visual

Business Impact:

Estimated Value: $43,000.00.
Budget/Financial Implication: Library Budget.
Evaluation Criteria: Purchase Price; Quality of Service; Vendor Reputation; Best Meets the Needs of the District.

Summary:

Appendix:

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