Board Agenda - June 05, 2007

7. #2007-037, Stage and theater repair

Presenter: RIchard Matkin

Purpose: A - Request decision - closure required

Time: No time limit

Description:

Bids for the following items were advertised, received, and opened by the Purchasing Services Department. The appropriate department has evaluated all bids and forwarded their recommendation to Purchasing Services to be reviewed for compliance with Educational Code 44.031 and School Board Policy.

This is a compliance bid that will establish an approved vendor and pricing for stage and theater repair for the District. This is the first year of a renewable bid.

The previous bid, #2007-010, was rejected at the April 3, 2007 School Board meeting due to receiving only one bid for stage sound repair. The Facility Services Bid Committee has reviewed this bid and recommends awarding the vendors offering the lowest pricing. Quality Sound & Communications provided the sole responsive bid for stage sound repair and has provided excellent service to the District on previous bids. National Stage Equipment Co. was the sole bidder for stage curtains and stage rigging and has provided excellent service to the District on previous bids. Staff determined that the submittals would provide an adequate level of service for stage repairs. A new bid process for the stage lighting portion, which was "No Bid' by both vendors, will be initiated. Staff recommends Quality Sound be awarded the discount off catalog section of the bid.

Recommendation:

The Administration recommends that the bid for the stage and theater repair be awarded to:

Quality Sound & Communication Line Items: 4-6 & 14; Discount off catalog price

National Stage Equipment Co. Line Items: 7-13

No Bid Line Items: 1-3

Business Impact:

Estimated Value: $55,000.00
Budget/Financial Implication: Electrical Contracted Service Budget
Evaluation Criteria: Price; Vendor Reputation; Vendor's Past Relationship with the District; Quality of Vendor's Service; and Goods Best Meets the Needs of the District

Summary:

Appendix:

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