Board Agenda - June 05, 2007

2. #2007-011, Chemicals, dishwashing machine and other cleaning materials

Presenter: Richard Matkin

Purpose: A - Request decision - closure required

Time: No time limit

Description:

Bids for the following items were advertised, received, and opened by the Purchasing Services Department. The appropriate department has evaluated all bids and forwarded their recommendation to Purchasing Services to be reviewed for compliance with Educational Code 44.031 and School Board Policy.

This is a compliance bid that will establish an approved vendor and pricing for the servicing of chemicals for dishwashing machines and other cleaning materials used by Food and Nutritional Services (FANS) in support of the District's Child Nutrition Program. This is the first year of a renewable bid.

Bid notifications were sent to seven companies. Two bids were received. The bids were evaluated based on a total cost using dilution ratios and number of racks per diluted gallon for all the detergents and cleaners.

The specifications state that the bid will be awarded to a sole distributor. Based on the bid evaluation criteria, Auto-Chlor Services received the highest evaluation score. All schools are currently equipped with Auto-Chlor Services dispensers so there would be less disruption and inconvenience. Auto-Chlor has provided product and services to the District since 2000 and has a good working relationship with FANS and Purchasing Services.

Recommendation:

The Administration recommends that the bid for the purchase of Chemicals, Dishwashing Machines and Other Cleaning Materials be awarded to Auto-Chlor Services.

Business Impact:

Estimated Value: $90,000.00
Budget/Financial Implication: FANS' Operating Budget
Evaluation Criteria: Purchase Price; Vendor's Reputation; Quality of Goods and Service; Best Meets the District's Needs.

Summary:

Appendix:

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